8731BR

Position Title:

Assistant Controller, Accounting & Financial Managment Services

Organization:

Controllers Office

Job Responsibilities:

Major Responsibilities:

• Research emerging accounting issues, appropriate accounting treatment, and reporting guidelines for transactions occurring within functional areas; prepare interpretation/position papers related to those specific accounting transactions and their effect on the University’s financial statements; and update management regarding potential and/or required policy and procedural changes needed and budget and financial statement implications.

• Provide oversight over the preparation of and review for accuracy prior to submission: financial projections and budget to actual analyses; management discussion and analysis documents; Schedule of Expenditure of Federal Awards; Uniform Guidance report; University’s Facilities & Administrative (F&A) Cost Rate proposal; and other external reporting requirements including surveys. Lead the negotiation of the F&A rate with RIT’s cognizant agency.

• Work with the SPA Executive Director to maintain a strong internal control environment and provide oversight and direction of the administration of all post-award activities and non-student Accounts Receivable function; work closely with Sponsored Research Services to develop and implement policies and procedures to ensure compliance with sponsor regulations; and, ensure that departmental outreach efforts designed to support sponsored research activities are effective. Ensure all processes and procedures documentation are up to date.

• Provide oversight to ensure successful completion of all grant and contract fiscal reviews and audits including those conducted by internal auditors, government sponsors and agency auditors; including the annual Uniform Guidance Audit of federal awards. Review audit responses prior to submission.

• Work with the Academic Partnership Executive Director to maintain a strong internal control environment and provide oversight and direction to ensure timeliness and accuracy of financial analyses prepared by the partners, including year-end projections that will be presented to the partnership area leadership team and/or consolidated into comprehensive analysis for the University’s senior leaders. Assist with the preparation of annual budget hearing presentations, ensuring that economic factors, internal policy changes, approved academic programs and reallocations of resources are accurately identified and reported. Collaborate extensively with departments University-wide (e.g. the Budget Office) to understand best practices; identify and/or develop effective processes and procedures to record accounting transactions and prepare financial-related analyses to support strategic planning initiatives.

• Work with Executive Director of Shared Services Center supporting Auxiliary Services to maintain a strong internal control environment and provide oversight and direction of monitoring activities for cash, inventory, and fixed assets; act promptly to implement changes when excessive or repetitive over/shorts or shrinkage occurs. Review and approve monthly balance sheet account reconciliations including accounts receivable, inventory, etc., as well as capital reserves and active capital projects and work with the Auxiliary Service’s staff to implement appropriate processes and procedures to correctly record accounting transactions. Provide input to the Dining Services Business Office (DSBO) and Housing Operations teams in developing and maintaining standardized internal controls and best practices for student account charges and other billing for services.

• Provide oversight of the development of new sophisticated analysis, dashboards and metrics to enhance management-decision making using advanced technical tools. Develop performance metrics to encourage operational improvements, effectiveness, efficiency and appropriate levels of internal controls. Use metrics to benchmark against best-in-class organizations. Recommend and implement changes in processes and procedures to enhance efficiency and operational effectiveness.

• Participate in, or lead, special projects as requested by management.

• Participate in 40 hours of training/professional develop annually (or a pro rata amount based on standard working hours). Training will be applicable to the Assistant Controller’s role within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.

Supervisory Responsibility: Provides direct supervision to three (3) exempt staff: 1) Executive Director - Academic Partnerships (10 exempt staff); 2) Executive Director - SPA (14 exempt staff); 3) Executive Director - Auxiliary Services Shared Service Center (7 exempt staff)

Reports to: The Assistant Controller for Accounting and Financial Management Services is a member of the Controller’s Office management team reporting directly to the AVP/Controller & Assistant Treasurer. Extensive interaction occurs with Controller’s, Budget Office, Sponsored Research Services, Provost’s and Dean’s Offices, Facilities and ITS staff and other departments across the University. Regular interactions with University Senior Leaders.

FLSA Category:

Exempt

Requisition Number:

8731BR

College/Division:

Finance & Administration

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Masters-Other

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

124A

Required Qualifications:

Education/Experience:

• Bachelor’s degree in accounting or business-related discipline with a minimum of 10 years strong accounting and financial reporting experience

• Broad knowledge of all facets of business operations including general ledger, accounting, accounts receivable

• Knowledge of applicable Federal regulatory requirements, including Uniform Guidance

• Prior experience working with a fully-integrated enterprise wide financial system along with exceptional technical skills (e.g. PC and MS Office)

Skills:

• Must possess strong written and oral communication and diplomacy skills along with the ability to lead, direct and supervise a dynamic, highly qualified and experienced staff.

• Exceptional organization, analytical, and customer service skills including the ability to excel in a fast-paced environment required.

• Demonstrated ability to execute complex projects; a keen sense for collaboration, and a commitment to customer centricity.

Preferred Qualifications:

• CPA and/or an MBA or MS in accounting or finance required with a background in higher education

• Background in higher education with specific experience in sponsored programs post award administration

• Specific experience in sponsored programs post award administration

Department/College Description:

The Controller’s Office (CTO) is comprised of accounting and financial professionals who work together to provide accurate, timely, and actionable information and services to our customers while acting as good stewards of the university's financial resources.

Shift:

Day

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Job Summary:

Temporary Position: The initial appointment period is a 20 month appointment ending on February 1, 2026 and is conditioned on satisfactory performance as determined by the Controller’s office. This appointment may be extended based on satisfactory performance and the needs of the Enterprise Resource Planning project. At the conclusion of the project, the position will end and your employment with RIT will be terminated.

General Summary: Provide day-to-day oversight, leadership, direction and long-term strategic planning for the Academic Partnerships, Sponsored Programs Accounting (SPA), including the Accounts Receivable (AR)/Collections (non-student) function, and Auxiliary Services Shared Service Center (SSC). Develop and maintain the infrastructure within all areas of responsibility and act as the lead to ensure accurate and timely accounting and financial reporting services to internal and external stakeholders while ensuring compliance with University’s policies and procedures, Federal and State guidelines/regulations, and Generally Accepted Accounting Principles (GAAP). Provide exceptional support to internal and external customers by leveraging resources across teams with the goal of enhancing and building new process efficiencies and strengthening existing and identifying new meaningful collaboration strategies.

Hourly/Salary Minimum:

104600

Hourly/Salary Maximum:

175200