Administrative Secretary

Position Number: S-3151

Type of Recruitment: External

Position Summary:

Duties performed are of a senior secretarial nature. This is the second most senior level secretarial job and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program related activities.

Required Qualifications:

High school diploma or GED. Three years of qualifying experience or a combination of education and experience that equates to three years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job.

Preferred Qualifications:

Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP). Experience with Microsoft Excel, SAP, Timelink, When To Work and Kineti (Kx) software.

Duties & Responsibilities:

Maintains budgetary/financial records for the department including reconciliation, projections and monitoring and tracking expenditures for all department accounts. Prepares and processes University billings, invoices, invoice vouchers, journal entries and correspondence. Prepares and processes payroll for director, assistant director, staff, students and temporary employees using Timelink and When To Work platforms. Maintains artist and speaker contracts and files. Hires, supervises and delegates assignments to student office employees. Trains and oversees student office employees in the execution of non- academic space requests. Provides secretarial support to the director and assistant director. Orders all office supplies and maintains office equipment.

Supervision Exercised:

None.

Employee Group: Office Professional

Staff Pay Level: 5

Pay Range: $14.50 - $21.33 per hour, estimated starting rate: $14.50 - $17.00

Division: Finance and Administrative Services

Department: University Events

Position Status: Regular

Position End Date:

Employment Status: Full Time

FTE: 1.0

Position Type: 12 month

Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.

Location: Mount Pleasant, MI

Posting Ends:

Open Until Filled: Yes

About the Department:

About CMU:

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our stude